Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-004 (Department of Administration. Personnel Services)
Subagency: KIPPS Section

Page 1 of 1 showing 8 records of 8 total, starting on record 1

Agency Number: 173-004
Department of Administration
Personnel Services
KIPPS Section

SERIES ID	0690-173
TITLE	Conditional Appointments - Agencies w/o KIPPS Terminals and Printers
DESCRIPTION	These records contain DP-12 cards and employee data sheets regarding employees actually given a conditional appointment.
RETENTION	005 cldr yrs
COMMENTS	Retain at off site storage for 4 years.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0691-173
TITLE	Hardcopy of Purged KIPPS Data
DESCRIPTION	Computer printouts of data deleted from the KIPPS system. Examples of purged records include intraoffice and interoffice memoranda.
RETENTION	006 cldr yrs
COMMENTS	Retain these records in offsite storage for 5 years then destroy, with the exception of employee records which should be transferred to and retained permanently in the state archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0692-173
TITLE	KIPPS Run Writer's Files
DESCRIPTION	Forms, correspondence, and worksheets generated by the staff responsible for developing KIPPS programs.
RETENTION	See Comments
COMMENTS	These records are recommended for immediate disposal.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0693-173
TITLE	KIPPS System Access Files
DESCRIPTION	Completed, pre-printed forms regarding current and previous agency representatives authorized access to the KIPPS database.
RETENTION	See Comments
COMMENTS	Retain authorization forms in the office filing area while they are active and for 3 years after they become inactive, and then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0694-173
TITLE	KIPPS Transaction Files, Agencies without Terminals and Printers
DESCRIPTION	Employee and position data sheets, notes and correspondence used to explain and to justify transactions completed by Personnel Services for agencies.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0695-173
TITLE	Layoff and Reemployment Lists for All Agencies
DESCRIPTION	Records consisting of DA235 layoff cards and lists regarding persons actually laid off from state agencies.
RETENTION	006 cldr yrs
COMMENTS	Retain for 3 years in office files and 3 years at off-site storage.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0696-173
TITLE	Maintenance Requests
DESCRIPTION	Completed, pre-printed forms and correspondence between personnel services and computer services regarding programming maintenance needed for KIPPS.
RETENTION	006 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0697-173
TITLE	Requests for Registers - Selective Certification
DESCRIPTION	Agency-generated request forms (2381), copies of registers, applicant response forms and agency responses documenting the development and use of civil service applicant registers.
RETENTION	3.5 cldr yrs
COMMENTS	Retain at off-site storage for 3 years.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068